Forms (Word)

1.  Below are CAP Forms available in Word/Excel 2000.  Documents with macros and/or online entry require Windows 95 or higher and Office/Word 95 or later.  For MS Word prior to version 9 (Office 2000) requires converter add-in.   Download Word Viewers and Converters Here

2.  Reference CAP Index 0-9, Paragraph 1.  Some forms are not intended to be transmitted, but are for record-keeping purposes.  These forms, and copies of other forms, (or the data they contain) may now be stored on a computer, electronically, without the need for a paper copy.  If this method is chosen as an alternative to paper, units should perform frequent backups of the data.  The following describes forms that may be transmitted through multiple echelons, and to National Headquarters, via fax or e-mail:

    a. Forms listed with an asterisk (*) may be transmitted without a person’s actual signature via e-mail only.
   
        (1) Complete the form and place the name, title and unit of the signing authority in the signature block of the form and save the file.
 
        (2) Prepare e-mail and ensure the name, title and unit of the signing authority is in body of the e-mail and attach the file (form) to the e-mail.

    b.  Forms listed with a double asterisk (**) may be transmitted as a scanned document (to include the person’s actual signature) via fax or e-mail.  Either Microsoft® Word or Portable Document File® (PDF) forms may be used.  
 
        MS Word

        (1) Complete the form, save, print, and obtain the person’s actual signature.

        (2) Scan the form and save as image/picture (e.g., jpeg, tif).

        (3) Prepare e-mail and attach the file (form) to the e-mail.
 
        PDF

        (1) Print, complete the form and obtain the person’s actual signature.  (2) & (3) same as above.

Note:  Forms listed without an asterisk are required to be “originals” and may not be transmitted via fax or e-mail.

3.  A pound-sign (#) denotes previous editions may be used.